Guidelines for abstract submission

Guidelines for Abstract Submission to PCC24

Deadline

Friday, May 31st, 2024, 23:59 GMT.

Abstract Submission

Abstracts are to be submitted in English through the Portsmouth Colorectal Congress website at https://portsmouthcolorectal.com/abstract-submission/.

Abstract Submission Fee

Submission is free of charge.

Previous or Future Presentation

You are permitted to submit an abstract that will be presented at another national/international meeting either prior to or after the Portsmouth Colorectal Congress 2024. However, new abstracts are encouraged.

Abstract submission

Once submitted, the Congress Organising Committee will evaluate abstracts for scientific quality and merit. If the abstract is accepted, the authors are invited to submit an ePoster which will be shown during the congress.
In case of a regular abstract submission, participants will need to submit an ePoster after being accepted:
The final ePoster should be provided as a .pdf file before Sunday 9th June 2024 23:59 GMT to the following email: portsmouthcolorectalcongress@gmail.com The poster design is up to the authors. However, dimensions should not exceed 95x136cm with an horizontal/landscape disposition. The ePoster should include an abstract number (e.g. PCC24-001) on the upper left edge. A QR code with the presenters’ contact details is encouraged for the Faculty and Guests to contact the authors. In case images are added please see section ”In case of Images/Videos” below.

In Case of Images/Videos

Patients must not be identifiable from a published photograph, image, or video. Masking patients’ eyes is not adequate in making a photograph anonymous, nor is the exclusion of a patient’s head and shoulders in a photograph as the patient may still be recognizable to individuals and their families. Patients can also recognize themselves from clinical descriptions or case reports if their details have not been made sufficiently anonymous.

Abstract publication

All the abstracts and videos will be uploaded on the congress website and made available to all participants attending the Congress. By submitting the abstract, the authors agree for its content to be made available online.

Best Abstract and Video Award

This year the authors of the best 3 poster abstracts will have the opportunity to submit their final manuscript to Annals of Coloproctology (Impact Factor 3.1, https://coloproctol.org/). The studies will have to pass through the standard peer review process, and if accepted, the journal will provide a full APC (Article Processing Charge) waiver (valued at $500). We will also grant a complimentary registration to one of our courses (valid for 12 months) to both the best poster and video abstract. The best 4 abstracts will present orally during the congress.

Character Limit

Title: 50 words Body: 350 words (excluding title and authors)

Authors List

Abstracts are limited to a maximum of eight (8) authors per abstract. Please enter all authors and their institutions. The presenter’s name must be listed first and will receive all communication related to the abstract. In case of more than 8 authors, their names can be added into the final poster. In case the scheduled presenter is unable to attend the meeting, the corresponding author will need to name a substitute presenter. Please provide all substitutions before Sunday 9th June 2024 23:59 GMT to the following email: portsmouthcolorectalcongress@gmail.com

Registration to the meeting is required for abstract presentation

Authors of accepted abstracts are expected to register for the meeting and pay the meeting registration fee before the deadline.

Abstract Features

Abstracts should state briefly and clearly the background, methods, results, and conclusions of the work. The title of the abstract should be concise and accurately describe the study undertaken. Do not use non-standard abbreviations and commercial names (generic names only).

Abstract Format

• Title
• Background
• Methods
• Results
• Conclusion

When you submit your abstract select a category from the following:

• Colon Cancer
• Rectal Cancer
• Inflammatory Bowel Disease, Pouch Surgery & Stomas
• Diverticular Disease
• Chemotherapy & Radiotherapy
• Laparoscopic, Robotic, Transanal Technique
• Emergency Colorectal Surgery
• Pelvic Floor & Functional Bowel Disorders
• Parastomal/Abdominal Wall Hernia Repair
• Recent Advancements In Surgical Technology
• Training/Simulation in Minimally Access Surgery
• Patient-Reported Outcomes Measures & Qualitative Studies
• Miscellaneous

For Video Submissions

• Maximum file size: 2 GB
• Maximum length: 5 minutes
• Preferred file type: .mp4
• Clear English language audio-narrative is essential for consideration.
• First slide of the video: show title, authors list, and affiliation
• Second slide of the video: show disclosures
• Last slide of the video: show learning points

Required Disclosures

It is mandatory that all authors on the abstract disclose any financial relationships and acknowledge any support from commercial interests for studies relating to the abstract during the submission process. All authors and co-authors must agree with the abstract content to be considered for presentation. All conflicts of interest must be disclosed. All authors must provide permission for the abstract to be shown during the congress and to be published on the Portsmouth Colorectal Congress Site.

Disclosure list

• Any funding received for this work
• Conflicts of Interest for all authors
• Agreement on abstract content
• Agreement for abstract presentation and publication

After submission completion

When submission is completed, the corresponding author (presenter) will receive an email confirmation.

Amending or withdrawing a Submission

Amending is possible up to the submission deadline (31st May 2024 at 23:59 GMT). Please contact the organizing team at portsmouthcolorectalcongress@gmail.com

For Any Question or Technical difficulty

Contact Portsmouth Colorectal Congress at portsmouthcolorectalcongress@gmail.com