Privacy Policy

Portsmouth Colorectal customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Email: the contact address listed on this site.

What information we collect, use, and why

We collect or use the following personal information for information updates, marketing or market research purposes:

• Names and contact details

Lawful bases and data protection rights

Under UK data protection law, we must have a lawful basis for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR; you can find out more about lawful bases on the ICO's website. Our lawful basis for collecting or using your information is consent — and where we rely on consent, you have the right to withdraw it at any time.

Depending on our lawful basis, you have the following data protection rights:

• Your right of access — you have the right to ask us for copies of your personal information.
• Your right to rectification — you have the right to ask us to correct or delete information you think is inaccurate or incomplete.
• Your right to erasure — you have the right to ask us to delete your personal information.
• Your right to restriction of processing — you have the right to ask us to limit how we use your personal information.
• Your right to object to processing — you have the right to object to the processing of your personal data.
• Your right to data portability — you have the right to ask that we transfer your personal information to another organisation, or to you.
• Your right to withdraw consent — when we use consent as our lawful basis, you can withdraw your consent at any time.

If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, contact us using the contact details at the top of this privacy notice.

Where we get personal information from

Directly from you, when you register your interest or attend the congress.

How long we keep information

We keep your personal information only as long as necessary for the purposes described in this notice, and in line with our retention schedule.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to the Information Commissioner's Office: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or via the ICO website (ico.org.uk).

Congress registration data

When you register for the congress we additionally collect: your name, email address, phone number, institution, country of practice, professional society affiliations, dietary requirements and allergies, and the details of your booking (ticket type, dinners, courses) and payments.

• Lawful basis — contract performance for managing your registration, payment and attendance; consent for the two optional email communications (PCC updates, and sharing your email with Industry Partners), each recorded separately with the exact wording you agreed to.
• Industry Partners — your email is only ever shared with Industry Partners if you explicitly opted in at registration; you can withdraw this at any time from your account area.
• Retention — registration and account data is kept while your registration is active and for event administration afterwards. Financial records (an anonymised payment ledger with no personal identifiers) are retained for six years for accounting purposes.
• Your rights — you can review, export, correct or erase your data at any time: view and manage your registration from your account area, or contact us. On erasure, personal identifiers are overwritten and your account is deleted; only the anonymised financial ledger is kept.